OLEMS Data Access Form

All individuals seeking elevated access to Scouts ACT OLEMS are required to complete this form.


DEED OF CONFIDENTIALITY

WHEREAS: 

A. In the course of the Member’s dealings with Scouts ACT the Member has or may have access to or knowledge of personal or private, confidential or privileged information pertaining to members of Scouts ACT via data available in the OLEMS database relevant to the nominated event (the Protected Information). 

B. Scouts ACT is desirous to maintain and protect its interest and the interests of its Members, associates, contractors, etc. through protecting the privileged, confidential, sensitive or private nature of the Protected Information. 

NOW THIS DEED WITNESSETH AS FOLLOWS: 

  1. The Member covenants that they have read and understood this Deed and they are aware of the serious nature of the covenants contained herein.

  2. The Member shall forever hold secret and protect the confidential, privileged, private or sensitive (as the case may be) nature of the Protected Information (the Confidentiality Clause).

  3. The Member will contact the Scouts ACT Executive Officer via eo@scoutsact.com.au at the earliest opportunity to obtain guidance and direction immediately on the occurrence of:

    • any suspected or actual breach of the Confidentiality Clause by the Member or any other person who the Member is aware is bound by a deed or agreement similar to this Deed, or who the Member ought reasonably to believe is or should be bound by a deed or agreement similar to this Deed;

    • any contact or queries are made from any party that may breach or pose a threat to the Confidentiality Clause;

    • any uncertainty on the part of the Member as to the Member’s understanding of the Confidentiality Clause, or the applicability of the same to particular circumstances.

  4. The Member agrees that it shall report to the Scouts ACT Executive Officer via eo@scoutsact.com.au any of the occurrences listed in clause 2 of this Deed that it suspects another Member of Scouts ACT or any other person may have caused to take place.

  5. The Member agrees that the Member shall forever protect and maintain the Confidentiality Clause. This includes, but is not limited to:

    • not discussing any matter in relation to the Protected Information with any person outside of the approval of Scouts ACT employment, including the Member’s family and friends, unless specifically directed to do so by the Association;

    • the prevention of access to the Protected Information whether in hardcopy or softcopy by unauthorised persons, including but not limited to other members of the Association;

    • maintain the security of all passwords that may give access to the Protected Information.

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